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Privacy Policy
For the Skonis World School app and the school records it shows. Last updated 24 September 2026.
Skonis World School runs the Skonis World School app so parents can follow their child's school day and pay transport fees, and so staff can keep the school's records. This page explains what information the app uses, who can see it, how long we keep it, and how to ask us to correct or delete it.
Who we are
Skonis World School, NH-205, Kharar–Kurali Road, behind Doaba College, Kharar, Punjab 140301. CBSE Affiliation No. 1632198.
Privacy questions, corrections and deletion requests: skonisworldschool@gmail.com, or the school office on +91 73411 19591.
Who the app is for
The app is for parents and guardians of children enrolled at the school, and for the school's staff. Every account is issued by the school; nobody can sign up in the app. Children do not have their own accounts. The school confirms a parent's or guardian's relationship to the child before issuing a login, and asks for the parent's consent at admission.
What information the app uses
| Information | Why |
|---|---|
| The child's name, admission number, class and section; the parents' names | To link each parent to their own child and each teacher to their classes |
| Attendance, marks and report cards, sports participation | To keep the school's records and show parents how their child is doing |
| Wellbeing notes written by the school counsellor | To support the child. Detailed counsellor notes stay with authorised staff and are not shown to parent accounts |
| Messages, leave requests, notices and photos shared in the app | To let families and the school talk to each other |
| Transport charges, payments and receipts, including the payment gateway's transaction number | To bill and collect transport fees and keep the school's accounts |
| Your login ID and a record of sign-ins and login changes | To keep accounts secure |
| A notification token for your phone, if you allow notifications | To tell you about new messages, notices and fee reminders |
The app does not use your location, contacts, camera or microphone. It opens your photo library only when you choose a photo to share. It shows no advertising, does not track you across other apps or websites, and never sells information.
Who can see it
- Parents see only their own child's records and fees.
- Teachers see the classes they teach.
- The counsellor, coordinator, principal and directors see what their role needs.
- Fee reports are limited to the accounts office and the directors.
These rules are enforced by the school's database itself, not only by the app's screens. School staff can never see your password.
In chat, anyone can delete their own message and report someone else's. The class teacher can delete messages in their class group, and the principal, coordinator and directors can delete any message. A deleted message shows who deleted it.
Services that process information for us
- Supabase stores the school's records and private files and handles sign-in.
- Easebuzz, a payment gateway licensed in India, handles online payments. Card, UPI and bank details are entered on Easebuzz's payment page. The app and the school never receive them.
- Expo delivers push notifications to your phone.
- Google (Gmail) sends payment receipts and fee reports to the school's own email accounts.
- TallyPrime, on the school office computer, receives transport receipts for the school's accounts.
Each service receives only what it needs for its task.
How long we keep information
| Record | How long |
|---|---|
| Parent and staff app logins | A parent login closes automatically when the child is marked as having left. A staff login closes when the staff member leaves. Any login closes within 30 days of a verified deletion request. |
| Admission details and final results | Kept as part of the school's permanent admission and result registers, as school rules require. These are needed for transfer and school-leaving certificates. |
| Day-to-day attendance, class marks, sports records and class notices | Until the end of the academic session after the child leaves, then deleted |
| Counsellor wellbeing notes | Until the end of the academic session after the child leaves, then deleted |
| Messages, leave requests and shared photos | Two academic sessions after they were sent, or sooner on request |
| Deleted chat messages | Removed from the chat straight away. The original words, who wrote them and who deleted them are kept in a record only the directors can read, for two academic sessions, in case of a complaint or safeguarding concern. |
| Fee charges, receipts and payment records | Eight years from the end of the financial year, as Indian tax law requires |
| Sign-in and security records | One year |
| Notification tokens | Removed when you sign out or the phone stops accepting notifications |
| Backups | Deleted records disappear from backups within 30 days, as the backups roll over |
Your rights
Under India's Digital Personal Data Protection Act, 2023, you can ask us to:
- tell you what information we hold about you or your child
- correct anything that is wrong or out of date
- close your account and delete information we no longer need to keep
- nominate someone to act for you
Write to skonisworldschool@gmail.com or visit the school office. Tell us your login ID or your child's admission number, but never your password. We will confirm that you are the parent, guardian or staff member concerned before acting, and reply within 30 days. If a record must be kept (see the table above), we will tell you which one and why. If you are not satisfied with our reply, you can complain to the Data Protection Board of India.
To delete your app account, sign in and open Privacy and account deletion, then choose Delete my account. The full steps are on Delete your app account.
Keeping information safe
Everything travels over encrypted connections. Photos and files are stored privately and can be opened only by people allowed to see them. Every account starts with a password the holder must change at first sign-in. Only authorised staff can issue or reset logins, and every login change is recorded.
Changes to this policy
If we change this policy, we will update the date at the top of this page. If the change is significant, we will also tell parents in the app.